Organizing an event is not an easy job especially if you are in management. Arranging a small intimate party is a bit easier but if you are planning on arranging a concert it is going to take so much of your time and effort. But do not worry we have got you covered. Here is a guide for you to arrange a happening concert which people will remember for a long time.
Plan ahead of time
First of all, choose a date, and time for the concert. Choose the venue that is available on that date. Make sure to get a venue that is comparatively accessible for everyone. Make sure that the space is wide and the setup is not congested. Make sure to keep everything arranged at least two days before the concert because no matter how much we arrange some things will not go as planned. So try to be a little flexible about last-minute changes.
Sound and lighting
In a concert sound and lighting matter the most. The stage should be set up in the center. All the chairs should be on the sides and in front of the stage. Make sure that the setup is visually pleasing as well. It should not feel like there is a stage and some chairs are thrown in just like that.
The sound should be loud and clear. The lighting should be great. Choose high-quality speakers that distribute the sound equally. Install lights on the stage to illuminate performers and create ambiance. Spotlight focus should be on specific performers or areas of the stage. You can collaborate with an AV company to take care of speakers and lighting.
Promotions
After the main arrangements have been made, promote the concert. Send out flyers in universities or cafes. Advertise through social media. Make ads and emphasize the outclass management. Write about the special facilities you will be providing at the concert including food stalls and open parking. Create pages for your event and upload engaging content behind the scenes to generate buzz in the audience.
Added facilities
Provide high-quality wifi. Collaborate with a wifi installation company. Arrange food stalls for the public. Well-maintained washrooms should be provided. Arrange open space for parking to make it convenient for the audience. Make a family-friendly environment. Do not panic if anything does not go as planned. Be spontaneous. Get a backup for the power and sound system. Arrange bouncers and do not compromise if someone does not behave well. Be very strict about maintaining discipline.
Budgeting
Keep a tab with you to write each penny that you are spending on the event. Do a cost-benefit analysis and keep the rates of tickets accordingly. Estimate costs for venue rental, performers, AV equipment, marketing, wifi installation for attendee convenience, and any collaboration fees with the AV company. When budgeting for a concert, it is essential to research and estimate each expense accurately, consider potential fluctuations, and allocate funds accordingly to ensure a successful event within the specified budget constraints.
Admin